OptiSyn builds Super Intelligence (SI) and data science systems that automate document review, reconciliation and reporting for operations teams and federal programs. Every decision leaves an audit trail, and exceptions go to a named reviewer. You work directly with Jacob Hicks: Marine Corps veteran, active TS/SCI, and builder of production SI at a federal civilian agency and a Fortune 10 healthcare distributor.
INV-1042Supplier invoiceNorthline Supply
CheckingINV-1044Supplier invoiceKeel Industrial
ClearedJOB-0204Job cost entryHarbor clinic
ReviewerAPP-5518Eligibility formAccount 5518
ClearedInvoice $4,820 exceeds PO-2187 authorized total $4,500.
Illustrative console · fictional cases
of manual data entry eliminated, plus a live P&L, delivered in 21 days.
A specialty construction firm · OptiSyn engagementfrom an item-matching process redesign.
Fortune 10 healthcare distributor · Leadership experienceaccounts classified hands-free in 37 seconds, with an evidence trail on every decision.
Contract-eligibility engine · Leadership experienceWe sell outcomes, not components. Pick the one that is costing your team the most hours.
We design and build Super Intelligence (SI) systems end to end: agents with governed tool use, permission-aware retrieval, Palantir AIP and Foundry integrations, and the evaluation harness that proves they work before release.
We build forecasting, classification and anomaly-detection models on your operational data, back-test them against a simple baseline, and put the results into the dashboards and decisions your team already uses.
We extract the fields that matter, check them against your purchase orders, contracts or policy, and route anything that does not match to a named reviewer, with the evidence attached.
We connect the systems your numbers live in, match records on stable keys, isolate what does not reconcile and publish the report or live P&L only when it does.
We connect approved documents and records to a research assistant that cites what it used, respects who is allowed to see what, and says so when the evidence is not there.
Published starting prices, fixed scopes and named deliverables. Every entry offer leads to a build, and every build comes with a monthly plan so it keeps working.
One workflow, up to 50 of your real cases. We measure today’s baseline, find the root causes and hand you a fixed-price plan to fix it.
Fee credited 100% toward a Build signed within 30 days.
Start a Diagnostic →One production workflow, tested against your own cases before release. Integrations, evaluation harness, human-approval path, documentation and handoff.
Priced on scope and your measured baseline, not hours.
See Build variants →Managed operations for what we build. We watch quality and cost, retest after every model or prompt change, fix issues in agreed windows and ship improvements every month.
Included in every Build proposal by default.
Compare Run plans →Spreadsheets, job management and accounting in one place, with a live P&L in 30 days or less. Then we keep it current.
Cleared senior SI engineering for capture and delivery. Working prototypes tied to evaluation criteria, and a defined workstream on award.
Answer 4 quick questions and get the package, the price and the reason. If we are not the right fit, it will say so.
Question 1 of 4
The same four rules govern every workflow we ship, whether it reads invoices for a construction firm or answers budget questions for a federal analyst.
Every engagement starts from a baseline measured on your own cases, so “better” is a number, not an impression.
Baseline, measured on 50 real cases.
Clean cases flow. Anything consequential or uncertain stops for a named reviewer, with the evidence attached.
$320 over the purchase order. Held for review.
Routed to AP reviewer with the invoice page and the PO attached. Nothing posts until a person decides.
Your Diagnostic case set becomes the acceptance test. The build ships when it passes, not when it demos well.
50 of 50 cases behave as agreed.
Models and data drift. We monitor, retest after every change and improve the workflow every month.
Model updated. Regression suite re-run. Released.
Compare extracted fields against a purchase order, resolve discrepancies, and prepare a controlled handoff.
Northline Supply PO-2187 Equipment: $4,820.00 Payment terms: Net 30
Approved supplier: Northline Supply Authorized total: $4,500.00 Payment terms: Net 30
Follow a case from input to a reviewed output. Try the exception and the matching scenario.
Every action is written to the decision trail.
Nothing is released until the case passes validation and a reviewer approves it.
Fictional data and scripted outcomes that explain the design. Not a live SI system or a client result. See the document operations offer →
OptiSyn engagements and the founder’s leadership experience, labeled separately. Clients are named only with written approval.
A specialty construction firm · Construction · Small business
Read the case →A federal civilian agency · Federal civilian · via prime
Read the case →Fortune 10 healthcare distributor · Healthcare distribution
Read the case →No hand-off to a junior team. The person who scopes your workflow builds it, tests it and answers when it needs attention.
OptiSyn is deliberately small. Jacob Hicks leads every engagement personally and takes on at most one Build at a time, so each one gets senior attention from the first call to the monthly review.
The federal Workflow Diagnostic is priced within the $15,000 micro-purchase threshold. As an SBA-certified SDVOSB, OptiSyn can receive sole-source awards up to $5M for non-manufacturing NAICS.
Jacob Hicks, OptiSyn’s founder: a Marine Corps veteran with an active TS/SCI clearance who builds production SI in federal and Fortune 10 environments. You talk to the engineer, not an account manager. When a scope needs more hands, specialists are named in the proposal before you sign.
So you can tell in a minute whether we fit your budget. Every engagement is fixed-scope and fixed-price after the Diagnostic. The anchors on this site are starting points; your quote is based on the workflow and your measured baseline, not hours.
It is credited in full toward a Fixed-Scope Build signed within 30 days of the readout. The 50-case evidence set from the Diagnostic becomes the acceptance test for the Build.
Models, prompts, data and rules change. A workflow that is not monitored and retested quietly degrades. Every Build proposal shows Build only and Build + Run; most clients choose the bundle, and you can opt out.
No. We need enough real cases to measure today’s baseline and write an acceptance test. The Diagnostic separates what must be fixed now from what can be handled with controls.
Start with a 20-minute fit call. You leave with a specific package, a price and a date, or a straight answer that we are not the right fit.